Administrative Assistant

Geo-Technology Associates Inc.•Charlotte, NC

29d•Onsite

About The Position

GTA is seeking a proactive, organized, and detail-oriented Administrative Coordinator / Office Administrator to help keep our Charlotte office running smoothly. This role serves as a key resource for office operations, staff support, project coordination, and communication between our local office and corporate teams. This is an excellent opportunity for a professional who enjoys wearing multiple hats, improving processes and contributing to a collaborative and growing office environment.

Requirements

3+ years of administrative, office management, or office coordination experience
Strong Microsoft Office skills (Excel, Word, Outlook)
Excellent organizational, multitasking, and time management abilities
Strong communication and interpersonal skills
Ability to work independently and manage competing priorities

Nice To Haves

Experience in engineering, construction, architecture, or professional services environments
Experience with project setup, billing support, CRM, or accounting systems
Experience supporting multiple managers or a mid-sized office
Highly organized and detail-oriented
Proactive and self-motivated
Comfortable managing multiple responsibilities simultaneously
Solutions-oriented and process-focused
Professional, collaborative, and customer-service driven

Responsibilities

Manage daily office operations, supplies, vendors, and facilities needs
Coordinate meetings, office events, and team activities
Provide administrative support to office leadership and department managers
Assist with new employee onboarding and office coordination
Set up new projects and support billing and project administration activities
Serve as the primary point of contact for staff, clients, vendors, and corporate departments
Partner with HR, Accounting, Billing, and Marketing to support office needs
Identify opportunities to improve workflows, efficiency, and office processes

Benefits

Competitive Salary
generous Paid Time Off
Paid Holidays
Annual Bonus Potential
Comprehensive Health Coverage – including Medical, Dental, Vision
Health Savings and Flexible Spending Accounts
Company-paid Life Insurance
Short- and Long-Term Disability Insurance
401(k) with Company Match
Education Assistance Program
Employee Assistance Program – free access to short-term counseling, financial coaching, legal consultations, life coaching, and more
Peak Health Wellness Plan – personalized nurse consultations, no-cost lab work, and ongoing wellness support
free memberships to professional societies
Professional Development – Seminars, Conventions, Lunch & Learns, Mentoring, and Software Training
Referral Bonuses
Employee Recognition Program
company picnics, events, and a welcoming, supportive work environment