Administrative Assistant

Dorchester County•Sc, SC

3d•Onsite

About The Position

The purpose of this role is to perform a variety of moderately complex clerical work in the preparation and maintenance of department records, perform a variety of clerical tasks as assigned, and provide professional and courteous customer service at all times. The position is given a general outline of work to be performed and is free to develop work methods and sequences; work is reviewed periodically by a supervisor.

Requirements

High school diploma or GED supplemented by education in accounting, bookkeeping, secretarial science or a closely related field.
At least five (5) years of related work experience.
Related experience is defined as experience as a Customer Service Specialist, Administrative or Program Coordinator, or similar positions supporting executive level staff.
Operates a personal computer and appropriate software packages or its equivalent.

Responsibilities

Prepares, processes, copies, indexes, files, transmits and/or maintains various department documents.
Audits and ensures the security and confidentiality of files as appropriate.
Maintains records, prepares forms, verifies information and resolves moderately complex problems.
Prepares correspondence, memoranda, reports, etc.
Types letters, memos, and other correspondence for the appropriate office or department.
Examines documents created by other administrative support for accuracy as assigned.
Collects fines, fees and payments, and issues receipts.
Purchases and maintains office inventory of supplies such as paper, pens, toner, etc.
Schedules and maintains calendar of appointments, meetings and travel itineraries; coordinates related arrangements.
Resolves moderately complex issues regarding departmental operations.
May prepare and distribute minutes of meetings.
May tabulate, post, and verify information as requested.
May assist in departmental budgeting.
Assists co-workers with clerical duties as necessary.
Operates a personal computer and appropriate software packages or its equivalent.
Assists with visiting other County facilities with the Assistant Administrator for site visits or field inspections.
Performs other related job duties as assigned.