Administrative Assistant
About The Position
This role involves providing comprehensive administrative and field support. The successful candidate will handle confidential project files, compose routine correspondence, and coordinate various activities. Key duties include managing documents through filing, copying, scanning, and faxing, ensuring the quality of their own work, and assisting with meeting arrangements and catering. The position also entails ordering and maintaining office supplies, distributing department bulletins, and processing procedural steps according to established guidelines. Additionally, the role may involve preparing documents using standard software, producing logs and reports, and gathering information for project personnel as requested.
Requirements
- Ability to work in a confidential manner.
- Proficiency in filing, copying, scanning, and faxing.
- Attention to detail to check the quality of own work.
- Familiarity with standard word processing, spreadsheets, or project databases.
- Understanding of well-defined procedures and guidelines.
Nice To Haves
- Experience coordinating meeting arrangements and catering.
- Experience ordering and maintaining office supplies.
- Experience publishing and distributing bulletins.
- Experience producing logs and reports.
- Experience gathering information for project personnel.
Responsibilities
- Maintain confidentiality of project files.
- Perform administrative and field support duties.
- Assist in composing routine correspondence.
- Coordinate activities.
- Assist in filing, copying, scanning, and faxing documents.
- Check the quality of own work.
- Assist in coordinating meeting arrangements and catering services.
- Order project or department supplies and maintain supply cabinet.
- Publish and distribute department bulletins.
- Assist in distribution of incoming and outgoing documents.
- Stay informed about project departmental systems, services, and processes.
- Assist in preparing routine or preformatted documents using word processing, spreadsheets, or project databases.
- Process a variety of procedural steps in accordance with procedures and guidelines.
- Assist in producing logs and reports.
- Assist in gathering information for project personnel.
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
