Administrative Assistant

Hematogenix Laboratory Sv•Tinley Park, IL

16d•Onsite

About The Position

Responsible for helping out throughout the company with various work tasks as deemed necessary. The Administrative Assistant reports into the Executive Team. This individual is responsible for assisting management and all visitors to the company by handling office tasks and providing professional assistance.

Requirements

High school diploma or equivalent education required
At-least 3 years of administrative assistant experience
Knowledge of appropriate software including Microsoft Word, Excel, Outlook, Microsoft PowerPoint, and Adobe Acrobat
Valid driver’s license

Nice To Haves

Ability to work within a team setting and as an individual contributor
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent oral and written communication skills
Ability to analyze information
Exhibits polite and professional communication via phone, e-mail, and in-person
Knowledge of basic lab safety procedures

Responsibilities

Provides administrative support to ensure efficient operation of the organization.
Answers phone calls, schedules meetings and provides general support to visitors.
Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
Maintain general training binders for staff, as well as track and file different training.
Assist the HR department with new hire orientation and paperwork.
Makes travel arrangements for staff such as booking flights, cars, and hotel or restaurant reservations.
In charge of ordering food for meetings, events, etc.
Maintain monthly payments and receiving invoices by confirming receipts of items as requested by the Executive Team.
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
Distribute daily mail to departments and individuals
Support other staff as needed
Other tasks as assigned.