Administrative Assistant

Aston Carter•Atlanta, GA

2d•$23 - $23•Onsite

About The Position

The Administrative Assistant will provide essential support for invoice processing for standalone ship centers and perform a variety of general office duties. This role focuses on accurately receiving, reviewing, and submitting invoices, as well as maintaining organized records and supporting daily administrative operations.

Requirements

High school diploma.
At least 2 years of experience performing general accounting, invoice processing, or billing.
Proven experience providing administrative support in an office environment.
Hands-on experience with invoice processing and accounts payable tasks.
Proficiency with Microsoft Office, including strong working knowledge of Excel.
Accurate typing skills with the ability to type at least 45 words per minute.
Strong data entry skills with a focus on accuracy and attention to detail.
Effective verbal and written communication skills.
Ability to manage multiple tasks and prioritize work in a structured office setting.

Nice To Haves

Previous experience in an administrative assistant role supporting financial or accounting functions.
Familiarity with basic billing processes and terminology.
Ability to work independently while also collaborating with team members and leadership.
Strong organizational skills with the ability to maintain orderly filing systems and records.
Comfort working with vendors and internal stakeholders to resolve invoice-related questions.

Responsibilities

Receive invoices from vendors via email and review each invoice for completeness and accuracy.
Compare paper copies of invoices to electronic versions to ensure all details match before submission.
Submit verified invoices through the designated process so they can be routed for payment.
Support accounts payable activities by accurately handling invoice processing and basic billing tasks.
Perform general administrative duties, including filing, organizing documents, and maintaining records.
Conduct light data entry with a high level of accuracy and attention to detail.
Answer incoming phone calls in a professional manner and direct inquiries as appropriate.
Handle faxing, scanning, and copying of documents as needed to support office operations.
Use Microsoft Office applications, including Excel, to enter, track, and manage invoice and administrative data.
Communicate clearly and professionally with internal stakeholders and external vendors regarding invoice and administrative matters.
Assist with other general office duties as assigned to ensure smooth daily operations.