Administrative Assistant

WSP • Thunder Bay, ON

14d • $52,500 - $76,200

About The Position

Step into a role where your organizational expertise keeps critical
infrastructure projects moving forward. As an Administrative Assistant
supporting our Bridges, Highways & Roads (BHR) team in Thunder Bay, you’ll play
a key role in enabling leaders and project teams to deliver impactful
transportation solutions that serve communities across the region. Your work
will support collaboration, accuracy, and efficiency at the heart of our
operations.

Requirements

• Post‑secondary education in Administration or a related discipline from an accredited college or university
• 3–5 years of progressive experience in an administrative or office support role.
• Proven ability to manage confidential and sensitive information with discretion and professionalism
• Strong organizational, time‑management, and multitasking skills in a fast‑paced environment
• Excellent written and verbal communication skills, with advanced proofreading and formatting capability.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint), SharePoint, and related office systems
• Ability to work independently and collaboratively while adapting to changing priorities and deadlines

Responsibilities

• Provide comprehensive administrative and secretarial support to senior leadership and the broader Bridges, Highways & Roads team
• Prepare, format, and proofread confidential correspondence, reports, presentations, and meeting materials with a high level of accuracy
• Coordinate meetings, schedules, calendars, travel arrangements, and meeting logistics, including minutes and follow‑ups
• Maintain organized document control systems, filing structures, and confidential records in accordance with WSP standards
• Support project managers through report coordination, deliverable reviews, and client submission tracking
• Respond to inquiries by researching, compiling, and routing information to appropriate stakeholders
• Maintain databases, spreadsheets, and administrative trackers to support operational reporting

Benefits

• Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
• A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
• Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours.
• Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed