Administrative Assistant
About The Position
Johnson, Mirmiran & Thompson (JMT) is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals. It provides multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is ranked #45 on Engineering News-Record’s list of the Top 500 Design Firms. The Administrative Assistant provides administrative and operational support to help ensure efficient office, business line, or regional operations. Immigration sponsorship or support, including H1B and F-1 CPT/OPT/STEM OPT, is not available for this position, except for qualified candidates eligible for TN visa classification. Compensation is $20.00–$26.00 per hour, commensurate with experience, education, and certifications. The stated range is a good-faith estimate and may vary based on the selected candidate’s experience.
Responsibilities
- Answer, screen, and direct incoming calls, visitors, and inquiries.
- Draft, edit, format, copy, and distribute correspondence, reports, and other documents.
- Maintain electronic and physical filing systems, records, databases, and contact information.
- Process incoming and outgoing mail, shipments, and deliveries.
- Coordinate calendars, meetings, and events, including scheduling, room setup, catering, materials, and on-site support.
- Order and maintain office supplies, equipment, and common areas.
- Assist with operations planning, tracking, and reporting.
- Assist with travel arrangements, expense reports, invoices, purchase orders, and other administrative records.
- Support onboarding activities, employee programs, company events, and office or business line communications.
- Coordinate facility-related requests and liaise with vendors, service providers, and building management.
- Assist with formatting, proofreading, production, and delivery of engineering deliverables.
- Assist with production and delivery of marketing deliverables.
- Perform other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
