Administrative Assistant - Fiscal (Solid Waste Division)
About The Position
The Administrative Assistant, under direction, provides responsible para-professional assistance in the analysis, implementation, and monitoring of specific programs, administrative operations, and/or fiscal services. Depending on the assignment, the position supports departmental or program budgeting, develops recommendations, researches expenditures, monitors grants and contracts, and maintains program records and statistics. It may also direct office management functions, including supervising clerical and administrative staff, coordinating data-processing needs, and providing administrative support across department activities. The role contributes to policy, goals, procedures, and program development; conducts surveys and research and statistical analyses; prepares reports and related materials; coordinates with contractors and service providers; and responds to requests and complaints from the public and department staff. Fiscal and administrative assignments may include preparing and publishing requests for proposals and bids, and preparing contracts and programs for Board of Supervisors approval. Performs related duties as assigned.
Responsibilities
- Assist with departmental and program budgets, prepare recommendations for assigned areas, research past expenditures, and project future increases and expenditures.
- Research possible revenue sources and develop and monitor grants and contracts to maintain revenue flow.
- Perform para-professional and technical analysis and monitoring of department grants and contracts.
- Develop and implement program-area policies, goals, and procedures related to fiscal control; compile supporting data and recommendations.
- Develop program elements and modifications to meet stated goals and objectives.
- Monitor and coordinate daily operations for an assigned project or program area; perform fiscal detail work and maintain records and statistics.
- Analyze program activities and conduct surveys, research, and statistical analyses; prepare related reports.
- Direct office management functions, including supervision of clerical and administrative staff, and coordinate data-processing needs when assigned to administrative operations.
- Provide administrative staff assistance and analyze department activities.
- Compile or create materials and prepare reports, manuals, and publications.
- Coordinate activities and provide information to outside contractors and service providers.
- Respond to complaints and requests for information from the public and department staff.
- Prepare and publish requests for proposals and bids, and prepare contracts and programs for Board of Supervisors approval.
- Perform related duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
