Administrative Assistant

Ensign-Bickford Industries • Graham, KY

18d • Onsite

About The Position

This opportunity is located within our Ensign-Bickford Aerospace & Defense Company business, a global leader of mission-critical hardware and systems solutions including precision energetics systems and innovative explosive solutions.

Requirements

• Bachelor Degree with an emphasis in a business function
• Minimum of three (3) years of administrative support experience.
• Proficiency with Microsoft Office applications, including Excel, PowerPoint, and Microsoft Teams; strong Excel skills required.
• Excellent organizational skills with strong attention to detail and the ability to effectively multitask.
• Strong written and verbal communication skills, including excellent note-taking abilities.
• Dependable, with a strong work ethic and a high level of professionalism.
• Demonstrated ability to follow through on tasks and consistently meet deadlines.

Nice To Haves

• Previous experience working with an ERP system preferred; IFS experience is a plus.

Responsibilities

• Provide administrative support to the leadership team
• Maintain records, logs, databases, and document control systems.
• Develop, update, and track spreadsheets and reports using Microsoft Excel to monitor safety audits, inspections, training, incidents, and corrective actions.
• Track and follow up on internal and external audits, inspections, and compliance action items.
• Assist with the preparation, coordination, and documentation of meetings, audits, and regulatory activities.
• Prepare meeting agendas, record meeting minutes, and track assigned action items.
• Support training coordination, onboarding safety orientations, and maintenance of training records.
• Assist with incident reporting documentation and corrective action tracking.
• Maintain metrics, dashboards, and summary reports as directed
• Provide first point of contact for a variety visitor tasks and administrative functions.
• Greet, screen, and direct visitors in accordance with site security, safety, and EH&S requirements.
• Answer, screen, and route incoming phone calls and general inquiries in a professional manner.
• Coordinate visitor arrivals with internal departments and ensure compliance with site access procedures.
• Maintain a professional, organized, and safe atmosphere.
• Support emergency response procedures and visitor accountability as required.
• Prepare reports, correspondence, and presentations as required.
• Maintain confidentiality of sensitive, proprietary, and regulatory information.
• Support PPE inventory tracking and ordering.
• Perform other administrative as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level