Administrative Assistant

Gates Corporation • Denver, CO

38d • $90,000 - $100,000 • Onsite

About The Position

Gates is a leading manufacturer of application-specific fluid power and power transmission solutions. We push the boundaries of material science to engineer solutions that continually exceed customer expectations. This role, located in our Denver, CO office, will report to the SVP, Human Resources. The right candidate will have experience supporting C-suite level executives along with regular interaction with Board of Directors, shareholders and cross-functional management.

Requirements

• 8+ years' experience supporting C-Suite level executives in roles with progressive responsibility.
• Demonstrated high level of integrity and discretion along with a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
• Handle confidential and non-routine information. Maintain high level of professionalism at all times.
• Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software (MSWord, Excel, PowerPoint, Visio).
• Exceptional attention to detail and accuracy, establishing priorities and meeting deadlines
• Strong team player: proactively able to step in to support other team members as needed, builds collaborative relationships.
• Able to work well under pressure, effectively handles conflict and demonstrates flexibility in work style to accommodate changing priorities and fixed deadlines.
• Demonstrated ability to interact and communicate with internal and external business partners.
• Demonstrated ability to interpret data and provide meaningful information to management.
• Self-motivated, able to make decisions without guidance, capable of seeking quality solutions and continuously focusing on process improvements, while keeping the needs of the business in the forefront.
• Demonstrated ability to juggle multiple competing tasks and demands.
• High level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
• Able to create and develop presentations and reports as requested.
• Occasional travel required.
• Must be legally authorized to work in the United States without sponsorship.

Responsibilities

• Act as the gatekeeper for the C-Suite offices.
• Schedule and organize large and complex activities such as on-site and off-site meetings, travel (transportation, flights, hotels), facility events and department activities along with logistics involved in these activities for all members of the local and global team.
• Execute department purchasing activities.
• Ensure appropriate level of IT support.
• Build and maintain databases either created by this role or by others (e.g., IPP, specifications, shared drives).
• Field/answer all routine and non-routine questions.
• Compile and reconcile receipts and forms related to travel and other expenses prior to sending to accounts payable.
• Establish, develop, update and maintain electronic department files.
• Identify any gaps within Executive Assistant department support needs and proactively take the initiative to address.
• Work independently and within a team on special and ongoing projects.
• Acts as a project manager for special projects which may include: planning and coordinating multiple presentations, disseminating information and organizing events. Execute special or ad hoc projects as needed.
• Daily assistance for travelers and solving booking/travel issues.
• Liaison between travelers and American Express, manage invoice payment, travel approvals and other travel booking issues as they arise.

Benefits

• Medical, Dental, Vision insurance and other voluntary benefit options: benefits begin on the first day of the month immediately following your date of hire
• 3 weeks of paid vacation + 11 holidays (9 scheduled & 2 floating) + 8 sick days. All vacation days are accrued
• 401(k): 3% company contribution and additional 3% company match
• Tuition Reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed