Administrative Assistant

Miami University Alumni Association•Oxford, OH

23d•$20•Hybrid

About The Position

Established in 1809, Miami University consistently ranks among the top national public universities for providing students with a superior education and exceptional value. Miami is located in the quintessential college town of Oxford, Ohio, with polytechnic campuses in Hamilton and Middletown, a learning center in West Chester, a European study center in Luxembourg, and a 100% virtual option in Miami Online. A comprehensive research university, Miami empowers students to engage with premier teacher-scholars and benefit from a well-rounded liberal arts foundation and vibrant campus experience to develop lifelong skills for any career. With more than 240,000 high-achieving alumni, students gain access to an extensive and supportive community that opens doors globally and leads to amazing outcomes. With an ambition to effect meaningful change, Miami delivers the resources and experiences that prepare graduates to learn with purpose and lead with courage. Miami University’s Communications and Marketing department has been charged with building and maintaining the university’s brand on a local, regional, and national stage. This dynamic and award-winning team is comprised of over 70 marketing and communications professionals and is looking to hire an Administrative Assistant. The Administrative Assistant will play a pivotal role in overseeing the smooth operations of the department, ensuring efficient workflow, and maintaining a cohesive work environment. Key responsibilities may include monitoring the unit's budget, managing operational processes for the photo and video team, and supporting the Vice President of Communications and Marketing. The ideal candidate will possess strong organizational skills, excellent attention to detail, and the ability to multitask effectively. This position has been approved for remote hybrid work: four days on campus, one day remote. Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.

Requirements

Requires nine (9) months of coursework or training beyond high school in Business Administration and three (3) years of related experience, or an equivalent combination of education and expertise

Nice To Haves

Experience working in higher education
1-2 years of experience working in a marketing organization
Knowledge of photo and video workflows
Experience using project management software
Familiarity with Digital Asset Management (DAM) systems
Experience working with procurement software

Responsibilities

Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
Assists University staff, faculty, and students; answers inquiries and provides information.
May oversee staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance.
Gathers and analyzes statistical information regarding department's programs and activities; produces reports.
May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.