Administrative Assistant

KUBRA•Piscataway, NJ

1d•$19 - $26•Onsite

About The Position

KUBRA is seeking a highly organized and proactive Administrative Assistant to support our management staff and HR team in ensuring the smooth day-to-day operations of our facility. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, enjoys multitasking, and takes pride in delivering exceptional administrative and operational support. The successful candidate will play a key role in coordinating office activities, supporting employee and facility-related initiatives, maintaining confidential information, and fostering a positive and professional workplace environment. Please note that this role requires you to work from the office 5 days per week, Monday-Friday. If this sounds like you, we'd love to hear from you!

Requirements

Strong communication skills, both written and verbal.
Ability to take initiative and work proactively under minimal supervision.
Superior organizational skills with a meticulous attention to detail.
Ability to prioritize and successfully complete tasks while working under pressure in a fast-paced environment.
Team-player with strong interpersonal skills and a professional attitude capable of fostering strong working relationships with all levels of staff within the organization as well as external contacts.
Ability to work with sensitive and confidential material.
Ability to plan, research topics and be creative
2-5 years of experience in an administrative assistant capacity.
Excellent computer skills including a high degree of proficiency in Microsoft Word, Excel, and PowerPoint.
Fluency in Spanish
Previous experience planning and executing events
Demonstrated experience in budget management and expense tracking.
Strong analytical skills with the ability to exercise judgment when dealing with problems or issues that may arise.
Solid multi-tasking skills with the ability to manage and balance large volumes of work

Nice To Haves

High School Diploma

Responsibilities

Provide administrative support to the Facility Manager, management staff and HR Department
Reporting and data entry
Generate Purchase Orders and requisitions
Plan, coordinate, and support internal meetings, employee engagement initiatives, wellness activities, and company events, including managing event logistics, vendor coordination, catering, scheduling, materials preparation, and on-site support.
Act as a receptionist and answer the telephone professionally and record and return all messages within 24 hours
Maintains customer and employee confidence and protects operations by keeping information confidential
Maintain office inventory supplies
Prepare correspondence, presentation materials, project planning, and development, and various reports.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Respond to inquiries from both external and internal contacts and provide direction to appropriate departments for response and when necessary, initiate timely follow-up.
Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention
Handle any HR function for the facilities that may be asked in a confidential manner
Handle issues that arise around the facility management, schedule outside vendors for service-related requirements
Participate/Chair the local health and safety, wellness and social committees

Benefits

Excellent benefits with low premiums
Healthcare and Wellness Spending Accounts
Shift premiums
Annual performance-based bonuses
401K matching
Generous paid time off — including vacation, holidays, sick, personal, birthday, and volunteer days
Casual dress code
Free on-site parking
Two paid volunteer days
Employee appreciation and recognition programs
Medical, dental, vision, life, and disability insurance
10 paid holidays
27 days of paid time off
Child/elder care reimbursement
Education reimbursement