Administrative Assistant

BOYS AND GIRLS CLUBS OF TOPEKA • Topeka, KS

14d • Onsite

About The Position

Serves as the kind, courteous, and professional face of BGCT. Supports management and executives with a blend of project management, communication, and organizational skills ensuring the smooth and efficient operation of the organization. Provides polite and professional assistance via phone, mail, e-mail, to guests. and generally being a helpful and positive presence in the workplace.

Requirements

• High school diploma or equivalent
• Proven experience as an administrative assistant or in a similar role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Detail-oriented with a high level of accuracy.
• Professional demeanor and strong interpersonal skills.
• Ability to sit for extended periods of time
• Occasional lifting of office supplies and materials (up to 20lbs)

Nice To Haves

• associate or bachelor’s degree preferred

Responsibilities

• Provide comprehensive administrative support to management and executives, including managing schedules, handling correspondence, and maintaining records.
• Implement and maintain administrative systems and procedures to ensure effective office operations.
• Assist with the coordination and execution of various administrative projects and special initiatives.
• Serve as a key point of contact for internal and external stakeholders, facilitating effective communication and information flow.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and arranging logistics.
• Prepare and distribute reports, presentations, and other documents as required.
• Assist with logistical planning for events, meetings, and other activities.
• Manage office supplies and inventory, ensuring necessary materials are available and properly stocked.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED