Administrative Assistant - MCL

Mayo Clinic•Rochester, MN

5d•$22 - $30•Hybrid

About The Position

Mayo Clinic is a top-ranked healthcare provider dedicated to putting patient needs first while also investing in its employees with competitive compensation and comprehensive benefits. This role offers continuing education and advancement opportunities for a long, successful career. The position is a hybrid role requiring the employee to be located within 100 miles of the Rochester, MN campus. It involves performing a variety of non-clinical administrative support tasks, optimizing the time of those supported through initiative, proficiency, and adaptability. Key components of the role include strong organizational, communication, and interpersonal skills, a commitment to quality and excellence, confidentiality, and professionalism. The position requires proficient use of computer hardware and software, telecommunication, and other office equipment, with the ability to navigate multiple systems simultaneously and ensure accuracy and completeness through attention to detail. This position is not eligible for visa sponsorship or F1 STEM OPT extension. A 2-year commitment to the role is required.

Requirements

High school diploma or G. E. D. with a minimum of two years’ experience in an administrative support role OR one-year degree/diploma in an administrative, business, OR medical-related program with a minimum of one-year experience in an administrative support role OR an associate’s degree in an administrative, business, or medical-related program.
Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.
Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through.
Experience with coordination of travel and expense management.
Proficient application of English grammar, punctuation, and sentence structure.
Must attach Cover Letter, Resume, and for internal employees, their 3 more recent performance evaluations.

Nice To Haves

Work-related experience within the last ten years.

Responsibilities

Perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel.
Manage calendars.
Prepare documents and presentation materials.
Process invoices and reimbursements.
Compose and/or transcribe correspondence/documents.
Support departmental projects/activities.
Create and maintain web sites, web pages, databases, spreadsheets, social media accounts.
Answer telephones and provide related follow-through.
Exhibit initiative, proficiency, and adaptability to optimize the time of those supported.
Demonstrate proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously.
Ensure accuracy and completeness through attention to detail.