Administrative Assistant

UT MD Anderson Cancer Center•Houston, TX

10h•Hybrid

About The Position

The Administrative Assistant provides complex administrative and secretarial support for Health Disparities Research, contributing to departmental operations and efforts to reduce and ultimately eliminate disparities in cancer incidence, morbidity, mortality, and cancer-related behavior. The position supports department leadership, staff, physicians, faculty, and research activities through administrative coordination, document preparation, meeting and travel arrangements, human resources and faculty support, and financial and research administration. The role is based at the Texas Medical Center. The selected candidate will work onsite four days per week during the first month for training and onboarding, then onsite three days per week. The stated pay range is $19.71 to $29.33 per hour, with a midpoint of $24.52 per hour. A high school diploma or equivalent is required; a bachelor's degree is preferred. The posting lists four years of administrative/secretarial experience as required, or no experience with the preferred degree. It also describes two years of administrative-support experience as ideal and faculty-support experience as preferred. Candidates must pass a pre-employment skills test as required and administered by Human Resources. The position may be responsible for maintaining the security and integrity of critical infrastructure and may therefore require routine reviews and screening. Satisfying and maintaining any applicable requirements is a condition of hire and continued employment.

Requirements

High school diploma or equivalent.
Four years of administrative/secretarial experience, or no experience required with the preferred degree.
Must pass a pre-employment skills test as required and administered by Human Resources.
Ability to satisfy and maintain any applicable requirements for the security and integrity of critical infrastructure, if required for the position.

Nice To Haves

Bachelor's degree.
At least two years of experience in an administrative support role.
Prior experience providing faculty support.

Responsibilities

Perform routine administrative and secretarial duties for departmental leadership and staff.
Maintain calendars for physicians and supervisors.
Maintain complex confidential patient and/or general office files.
Supervise work distribution and processing for clerical areas as assigned.
Type abstracts and manuscripts according to specific grant formats.
Compile reports for departmental needs.
Compose formal and informal correspondence.
Create and format presentations.
Prepare and distribute meeting minutes.
Arrange conferences according to department specifications.
Coordinate room reservations, catering, and equipment needs.
Make travel arrangements for faculty and staff.
Prepare and process expense reports.
Coordinate departmental human resources activities.
Process confidential personnel paperwork and maintain records.
Support performance appraisal and job information processes.
Write position descriptions as assigned.
Partner with financial and human resources divisions to resolve funding, job level, and information issues.
Interpret institutional policies for employees.
Coordinate faculty recruitment, training, and schedules for graduate students and visiting fellows as assigned.
Monitor and balance departmental budget activities.
Conduct account review, tracking, analysis, and cost projections.
Prepare status reports and identify potential issues.
Ensure timely submission of required reports and documents for manuscripts and grants.
Track project stages, alert investigators of deadlines, and initiate response processes.

Benefits

Employer-paid medical coverage starting on day one for employees working 30 or more hours per week.
Optional group dental, vision, life, AD&D, and disability insurance.
PTO and Extended Illness Bank accruals.
Paid holidays, wellness, childcare, and other leave options.
Tuition Assistance Program after six months of service.
Access to wellness and fitness resources and employee resource groups.
Defined-benefit pension through the Teachers Retirement System.
Voluntary retirement plans.
Employer-paid life and reduced salary protection programs.
Educational opportunities and individual and team recognition.