Administrative Assistant Full Time

GRACEWORKS MINISTRIES INC•Franklin, TN

4d•$19 - $21•Onsite

About The Position

The Administrative Assistant provides high-level administrative and organizational support to the Leadership team. This role reports to the Sr. Executive Assistant and assists with scheduling, communications, documentation, and coordination of cross departmental activities. The ideal candidate is detail-oriented, proactive, professional, and passionate about serving in a ministry-focused environment.

Requirements

High ability to multi-task and attention to detail.
Must exercise confidentiality with sensitive materials.
High School Diploma Required
Computer literate with high knowledge of Excel and data entry
Highly developed organizational skills
Excellent time and self-management skills
Strong sense of initiative and ability to work under pressure on multiple projects
Ability to work independently and as a part of a team.

Nice To Haves

Bachelors Degree or 2 years of Administrative Assistant experience preferred
Motivated energetic self-starter with strong problem-solving skills
Appreciation for accuracy are critical
Ability to handle multiple tasks simultaneously

Responsibilities

Prepare agendas, meeting notes, presentations, and follow-up communications.
Support Leadership team members in tracking deadlines, project milestones, and strategic initiatives.
Manage calendars, schedule meetings, and coordinate appointments for Leadership team members.
Handle calls, emails, and correspondence.
Assist with organized digital and physical filing systems for Leadership documents and records.
Coordinate travel arrangements, expense tracking, and reimbursement submissions.
Office supplies coordination and ordering.
Coordinating mail.
Coordinating the inbox: [email protected]
Serve as a professional and warm point of contact on behalf of the Leadership Team.
Facilitate communication between departments, ensuring information flows clearly and in a timely manner.
Support coordination of staff meetings, retreats, training sessions, and special events.
Assist with planning and executing Leadership-led initiatives and ministry events.
Monitor project timelines to ensure tasks remain on track.