Administrative Assistant - Full Time

Cayuga Counseling Services • Auburn, NY

7d • Onsite

About The Position

Cayuga Counseling Services, Inc. seeks a Full Time (40 hours per week) Administrative Assistant to join our Administrative Department. The hours for the Administrative Assistant are Monday -Thursday 10am till 7pm and Friday 8am till 5pm. The Administrative Assistant will join a team of professionals who support Agency initiatives and Program staff and interact with Agency clients in a trauma informed manner at the Main Office located in Auburn, NY. As a representative of the Agency the Administrative Assistant will be responsible for the following duties: Professionally greet clients and visitors of the Agency. Answer incoming telephone calls and direct to appropriate staff members. Collect insurance information and verify eligibility, process payments from various programs. Schedule appointments for clients with therapist and providers. Input client data and preform various functions in Electronic Health Records in adherence to worksite procedures. Collect and sort mail daily. Assist Agency staff members with various clerical duties and preforms other clerical tasks as required. Adhere to HIPAA privacy regulations/practices. Perform other administrative duties as necessary.

Requirements

• Prior experience in an administrative position
• High school diploma or equivalent
• Ability to effectively and efficiently handle multiple priorities
• Ability to function in a fast-paced confidential environment
• Willing to learn and be self-motivated
• Required to maintain client and Agency confidentiality and abide by HIPPA regulations.

Nice To Haves

• Prior experience in a similar medical setting
• Ability to greet clients in a friendly manner and foster a pleasant and relaxed atmosphere.

Responsibilities

• Professionally greet clients and visitors of the Agency.
• Answer incoming telephone calls and direct to appropriate staff members.
• Collect insurance information and verify eligibility, process payments from various programs.
• Schedule appointments for clients with therapist and providers.
• Input client data and perform various functions in Electronic Health Records in adherence to worksite procedures.
• Collect and sort mail daily.
• Assist Agency staff members with various clerical duties and perform other clerical tasks as required.
• Adhere to HIPAA privacy regulations/practices.
• Perform other administrative duties as necessary.

Benefits

• 3 Weeks PTO in your first year, 4 weeks in your second year.
• 48 Hours or Wellness time annually (4Hours accrue per month)
• 96 Hours of sick time annually (accruing 8 hours per month)
• 10 Holidays off per year including one Floating Holiday
• Agency sponsored life and dental insurances for employees, family plans are also available.
• 6 different health insurance plans to choose from to fit your needs.
• Sabbatical: after 5 years of service, you are eligible for 4 weeks paid time off that does not go against your other PTO.
• Supportive work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED