Administrative Assistant to AVP - OSVPR

The Pennsylvania State University•University Park, FL

3d•Hybrid

About The Position

The Office of the Senior Vice President for Research is seeking an Administrative Assistant (Intermediate Support level) to provide high-level administrative support to the Associate Vice President for Research and the Director of Strategic Initiatives within a fast-paced, dynamic environment. This role also supports the Director of Postdoctoral Affairs and provides backup support to the Office of the Senior Vice President for Research. The position is responsible for managing complex scheduling, coordinating travel, processing security clearances and handling highly confidential information related to research activities, legal agreements, and strategic initiatives.

Requirements

General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience; or an equivalent combination of education and experience accepted
Applicants must be authorized to work in the U.S.

Responsibilities

Manage complex calendaring, scheduling, and travel logistics, including preparation of materials and coordination of security clearances.
Plan and execute meetings, conferences, and events, including logistics, vendors, and on-site coordination.
Prepare and manage correspondence, presentations, and leadership materials.
Maintain confidential records, including NDAs, agreements, and research documentation, ensuring compliance with security protocols.
Support proposal development by tracking awards, publications, and required documentation.
Provide administrative support for postdoctoral programs, including funding requests, recordkeeping, event coordination, and travel reimbursements.
Serve as a point of contact for visitors and provide general office support, including backup assistance to senior leadership.