Administrative Assistant

Barclays • New York, NY

3d • $80,000 - $115,000 • Onsite

About The Position

Join Barclays as an Administrative Assistant, where you will play a pivotal role in supporting the day-to-day operations of a fast-paced and high-performing environment. In this position, you will provide comprehensive administrative support to five Managing Directors, ensuring their schedules, communications, and priorities are guided with precision and efficiency. As a key member of the team, you will be responsible for coordinating highly detailed calendars, organizing meetings, and facilitating seamless communication both internally and externally. You will handle a wide range of administrative tasks, including preparing documents and presentations, guiding correspondence, arranging travel logistics, and maintaining accurate records. By supporting senior leadership and collaborating with cross-functional teams, you will contribute directly to improving overall productivity and operational effectiveness, helping to ensure the smooth running of the office and the broader organization.

Requirements

• Proficiency in ChatGPT and Microsoft Office Suite with the ability to leverage technology to enhance productivity
• Excellent verbal and written communication skills, with a polished and professional demeanor
• Highly detailed travel arrangements, expense reporting, and executive calendar coordination

Nice To Haves

• Demonstrated experience preparing and capturing detailed meeting minutes with accuracy and clarity
• Advanced proficiency in creating high-quality PowerPoint presentations, including executive-level materials
• Ample financial acumen, with experience supporting budget tracking, expense management, and basic financial reporting

Responsibilities

• Management of executive, managers or team calendars and overseeing timely responses to meeting invitations and requests.
• Planning and arranging travel itineraries, including flights, accommodation and ground transportation, ensuring timely and efficient travel for the executive or team.
• Proactively anticipating the needs of the executive or team, prioritising tasks, and ensuring timely completion.
• Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.
• Coordinating highly detailed calendars, organizing meetings, and facilitating seamless communication both internally and externally.
• Preparing documents and presentations, guiding correspondence, arranging travel logistics, and maintaining accurate records.
• Supporting senior leadership and collaborating with cross-functional teams to improve overall productivity and operational effectiveness.

Benefits

• The minimum and maximum salary/rate information above include only base salary or base hourly rate. It does not include any other type of compensation or benefits that may be available.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed