Administrative Assistant

VITA AEREA PREMIUM AVIATION SERVICES LLC • Mesa, AZ

24d

About The Position

Vita Aera is seeking a highly organized and detail-oriented Administrative Assistant to support our Executive team. This role is essential in ensuring the smooth operation of administrative, HR, accounting, and logistical functions across the organization.

Requirements

• Associate’s or Bachelor’s degree in Administration, Accounting, HR, or related field
• 2–5 years of experience in administrative, HR, or accounting roles
• Experience with payroll processing and recruitment
• Proficiency in Microsoft Excel and accounting/HR systems (QuickBooks or similar)
• Strong multitasking and organizational skills
• High level of discretion and professionalism
• Excellent communication and problem-solving abilities
• Ability to work effectively in a fast-paced environment

Nice To Haves

• Bilingual (English/Spanish) preferred

Responsibilities

• Support payroll preparation, expense tracking, and basic accounting processes
• Coordinate recruitment, onboarding, and employee documentation compliance
• Manage office and operational supply procurement
• Serve as a point of contact for vendors and incoming communications
• Assist with executive scheduling, travel arrangements, and reporting
• Provide day-to-day operational support to leadership

Benefits

• 401(k)
• Bonus based on performance
• Competitive salary
• Flexible schedule
• Free uniforms

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees