Administrative Assistant
About The Position
The Secure Detention Administrative Assistant is responsible for administrative duties including being sociably interactive, maintaining sign in log, answering phones, directing, and tracking inquiries, uploading documents to agency intranet, data entry, editing and proofreading documents. Responsible for ordering supplies, upkeep and maintenance of office and office equipment, filing, shredding, photocopying, and scanning. Process and submit invoices including calling vendors for information and electronic submission. Assists with setting up training courses and confirming new hires are registered for the required training. Assist in assuring all training is completed and staff remain in compliance with training. Acts as a liaison with landlord for office space issues. Assist with hiring paperwork including hiring packets for new hires.
Requirements
- Minimum High School diploma/GED required.
- Minimum of 1-3 years of experience.
- Must have a valid driver's license.
- Ability to work with an economically and culturally diverse population.
- Must have a Valid Driver’s License with acceptable driving history to the Agency.
- excellent written and oral communication skills including data entry skills.
Nice To Haves
- Administrative, customer services, or human services experience is a plus but not required.
Responsibilities
- Responsible for administrative duties including being sociably interactive, maintaining sign in log, answering phones, directing, and tracking inquiries, uploading documents to agency intranet, data entry, editing and proofreading documents.
- Responsible for ordering supplies, upkeep and maintenance of office and office equipment, filing, shredding, photocopying, and scanning.
- Process and submit invoices including calling vendors for information and electronic submission.
- Assists with setting up training courses and confirming new hires are registered for the required training.
- Assist in assuring all training is completed and staff remain in compliance with training.
- Acts as a liaison with landlord for office space issues.
- Assist with hiring paperwork including hiring packets for new hires.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
