ADMINISTRATIVE ASSISTANT

Boys & Girls Club• Bayamon, Puerto Rico, PR, PR

11d•Hybrid

About The Position

Provide administrative and clerical support for the Education Pillar. Develop requisitions, manage budget and other financial processes. Collaborate in data collection, operational and programmatic compliance, documentation, and report processes.

Requirements

Bachelor’s degree in office systems, administration, education, or related areas required.
At least two (2) or more years of experience in related administrative areas.
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Observing, receiving, and otherwise obtaining information from all relevant sources.
Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

Responsibilities

Develop requisitions, manage budget and other financial process.
Perform clerical and administrative tasks.
Assist with communication and documentation regarding the status of projects, programs and activities.
Scribe notes during meetings both internally and with external resources.
Collaborate in the follow-up process and meetings following operation procedures.
Ensure the collection of documents, folders, and both digital and hard copy documentation as required.
Collaborate in promotions and outreach initiatives to ensure participants' and families' orientations and recruitment.
Collaborate in the collection of data and data entry.
Assist in the communication of results and best practices of programs and procedures.
Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, and presentation software.
Maintain office supplies and equipment, obtain quotations, check inventory, and make purchased orders as needed.
Perform any other task requested by the supervisor.