Administrative Assistant

Northern Trust • San Diego, CA

23d • Onsite

About The Position

Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889. Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service. Administrative Assistant The Administrative Assistant provides essential administrative and operational support to our San Diego’s managers and team members, contributing to the success of a growing wealth management business. This entry‑level role focuses on executing established procedures, maintaining accurate records, and delivering general administrative support while upholding confidentiality and professionalism.

Requirements

• Excellent verbal and written communication skills
• Strong customer-service orientation
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook), with the ability to learn new systems and tools
• Strong organizational skills with the ability to multitask and prioritize effectively
• High attention to detail and a professional appearance and demeanor
• Ability to handle sensitive and confidential information with discretion
• Ability to lift and move boxes weighing up to 10 lbs.; hand trucks or carts may be used

Responsibilities

• Greet and assist clients, visitors, or vendors
• Prepare and format routine documents and reports for managers and other stakeholders
• Perform general administrative and operational tasks following defined procedures
• Schedule and coordinate meetings, calendars, and travel arrangements
• Maintain electronic and paper filing systems in accordance with record‑keeping standards
• Enter, process, and verify data with attention to accuracy and confidentiality
• Track and monitor departmental expenses as needed
• Assist with the preparation and processing of administrative documents
• Respond to general inquiries and provide basic information to internal and external contacts

Benefits

• Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well-being benefits.
• Northern Trust also provides a discretionary bonus program that may include an equity component.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees