Administrative Assistant

3M•Us, IL

1d•Onsite

About The Position

This position provides an opportunity to transition from other private, public, government or military experience to a 3M career. As an Administrative Assistant, you will support plant operations by handling a wide variety of administrative duties as delegated. You will apply highly developed administrative, organizational, and coordination skills to complete activities. The person selected will act independently on standard procedures and handle non-routine situations through interpretation of guidelines, policies, and standard practices. You will also propose solutions to concerns, inefficiencies, and other opportunities.

Requirements

High School Diploma, GED or higher (completed and verified prior to the start).
Three (3) years of administrative assistant experience in a private, public, government or military environment.

Nice To Haves

Completion of advanced administrative, business related courses or core collage curriculum.
Three or more years of related administrative assistant or equal experience in a manufacturing environment.

Responsibilities

Preparing periodic reports and other business documents from multiple sources using a variety of platforms (Microsoft Excel, PowerPoint, Word, Publisher, etc.).
Performing standard basic calculations and compiling of information and data and will access and input / maintain data in a variety of databases.
Composing, reviewing, and distributing a wide variety of communication through a variety of media including e-mail, written and printed media, electronic posting, etc.
Identifying opportunities for improvement and executing improvement efforts as needed and assigned.
Maintaining office building supplies and special-ordering items as needed and approved by the Site Director or Site Staff.
Coordinating, food procurement, and set up / tear down for meetings as requested for the site and. This may include building and publishing of agendas, taking notes during events and publishing action items and meeting notes.
Scheduling and managing appointments, arranging travel and reimbursements for supervisor and other staff as assigned.
Anticipating needs and preparing and distributing materials for meetings and other events.
Screening and distributing mail and phone calls in a timely manner.
Responsible for the proper procurement of meeting and conference arrangements, food purchases, etc. using the Corporate Meeting and Expense Credit Card as well as miscellaneous purchases and bill payment using SAP shopping carts process and the Corporate Purchase Card in strict adherence to all corporate policies and procedures.
Facilitating and coordinating the site’s community engagement and giving efforts in alignment with the Site Director, Site Community Giving Committee, and corporate policies.
Providing guidance and council on non-MRO and non-material procurement practices, following all requirement of associated with purchase types and corporate policies and procedures.
Maintaining records, notes, and documents and files that often include sensitive information and exercising discretion in all matters of confidentiality.
Oversees accounts payable for the plant site and manages purchase order requests.
Complying with corporate policies, procedures and security standards while performing assigned duties.
Contributing to a strong Environmental Health and Safety (EHS) culture by following safety policies, identifying hazards, and engaging in continuous improvement.