Administrative Assistant for Early Intervention Unit

DAWN Center for Independent Living•Denville, NJ

2d•Onsite

About The Position

DAWN Center for Independent Living seeks an organized, self-motivated team member to support the Early Intervention Unit’s daily operations in a fast-paced office serving families of children from birth to age three. The Service Coordinator Associate supports Early Intervention staff and handles administrative tasks to help maintain a seamless working environment. The successful candidate will be able to multitask, stay highly organized, and adapt to unanticipated changes. The role provides administrative support to Service Coordinators and the Unit Coordinator, including maintaining electronic and paper case records, data entry, scheduling meetings, preparing reports, and helping ensure the unit has the supplies it needs. It also involves responding to incoming agency calls, participating in outreach and special events, completing required training, and using internet research tools and standard office equipment. The position requires a high school diploma or GED, at least one year of documented professional work experience, a valid driver’s license, and proof of required auto insurance coverage. DAWNcil is a mission-driven nonprofit promoting self-direction and equal-access opportunities for people with disabilities. The organization describes its workplace as supportive, energetic, and collaborative, with opportunities for professional development and meaningful community impact.

Requirements

High school diploma or GED.
At least 1 year of documented professional work experience.
Knowledge of and support for the Independent Living Philosophy.
Ability to relate to and communicate with people with disabilities, their families, organizations, agencies, volunteers, and consumers.
Experience using Microsoft Office 2010 and ability to use agency-provided technology in daily work.
Strong knowledge of internet research tools and standard office machinery.
Ability to work as a team member, take direction, initiate business activities, and work with management staff and peers.
Creative thinking and sound judgment in workload coordination and technical matters.
Ability to organize work, establish priorities, and complete assigned duties with minimal supervision.
Strong spoken and written communication skills and a professional demeanor and presentation.
Ability to comply with NJEIS policies and procedures and meet established deadlines and benchmarks.
Ability to cope with moderate to high levels of stress.
Valid driver’s license and proof of auto insurance coverage limits of at least $100,000 / $300,000.

Nice To Haves

Working knowledge of developmental disabilities and/or knowledge of infant and early childhood development.
One year of administrative experience (preferred).

Responsibilities

Provide administrative support to Service Coordinators and the Unit Coordinator for electronic and paper case records and files.
Perform administrative tasks such as typing, filing, emailing, telephone calls, and photocopying.
Enter data regularly into state and in-house databases.
Assist with coordinating and scheduling required meetings.
Help ensure the unit has the supplies needed for efficient daily operations.
Assist with preparing reports for specific programs.
Participate in directing incoming agency calls as part of the administrative ring group.
Complete required webinars and trainings.
Use internet research tools and facilitate the operation of standard office machinery.
Attend required internal agency staff meetings, trainings, and in-services.
Participate in agency-wide outreach efforts and special events.
Perform other assigned non-essential duties and tasks.