Administrative Assistant - Parks & Recreation

City of New Braunfels, TX • New Braunfels, TX

2d • Onsite

About The Position

Under general supervision, performs a variety of skilled administrative functions for area of assignment; provides secretarial support to assigned personnel; prepares various types of correspondence, reports, and documentation; maintains departmental records and files; conducts general accounting duties; and performs other specialized duties relative to area of assignment. This role supports the Parks & Recreation Department, including parks and recreation, golf, and maintenance divisions.

Requirements

• High School Diploma or equivalent
• Three (3) years administrative support experience
• Valid Texas Driver’s License
• Knowledge of general office practices and equipment
• Knowledge of standard computer software applications
• Knowledge of records management principles and standards
• Knowledge of basic accounting principles and practices
• Knowledge of departmental operations relative to area of assignment
• Knowledge of customer service standards and protocol
• Knowledge of correct English grammar, composition, spelling, punctuation, and vocabulary
• Skill in coordinating and performing a variety of skilled administrative functions
• Skill in establishing and maintaining cooperative working relationships with City employees, officials and the general public
• Skill in preparing correspondence, reports, and other departmental documentation
• Skill in updating and maintaining departmental records and filing systems
• Skill in performing a variety of general accounting duties

Nice To Haves

• Notary Public License may be required

Responsibilities

• Provides administrative support and assistance to a department director and/or other designated departmental personnel in parks and recreation, golf and maintenance divisions.
• Answers incoming calls and provides customer service in person and via the telephone; responds to public inquiries and provides information regarding departmental policies, procedures, programs, facilities, and/or municipal services; assists the general public with reservations and/or registrations; receives and logs service calls and/or customer complaints.
• Processes various types of municipal applications and permits; responds to related inquiries; collects and processes payments and fees; issues receipts and/or permits.
• Performs general accounting duties; balances cash drawer, prepares bank deposits, and generates daily cash reports; maintains petty cash; prepares departmental payroll for submittal to the Support Services Department.
• Provides assistance in annual budget preparation and/or tracking of expenditure; performs project accounting as assigned.
• Prepares and/or distributes correspondence, memoranda, agenda items/packets, reports, forms, and other assigned documentation; schedules meetings, appointments, and/or hearings; assists in coordinating special events or other departmental activities as assigned.
• Updates and maintains departmental filing systems, databases, lists, and assigned payroll, personnel, and accounting records.
• Processes various types of personnel documentation including employment applications, human resources/worker’s compensation forms, training records, workers’ compensation forms, and incident/accident reports.
• Monitors and maintains office supplies and equipment/parts inventories for area of assignment; orders office supplies, uniforms, name badges, and/or business cards.
• Processes and prepares invoices, purchase orders, payment requests, receipts, and deposits; reconciles petty cash funds; reviews and/or balances daily cash reports.
• Conducts a variety of general office duties including data entry, submitting work orders, ordering office supplies, and copying, filing, and faxing documentation.
• Performs other specialized duties relative to area of assignment as assigned or required.

Benefits

• Competitive medical, dental and vision insurance
• 2:1 match on retirement contribution
• Paid volunteer time off – 16 hours per year
• Vacation accrual starts at date of hire – up to 120 hours annually your first year
• Get paid to stay – longevity pay after one full year
• Tuition reimbursement program
• Bilingual pay offered
• Professional and personal development training available

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED