Administrative Assistant - Parks & Recreation

City of New Braunfels • New Braunfels, TX

23h • Onsite

About The Position

Under general supervision, performs a variety of skilled administrative functions for area of assignment; provides secretarial support to assigned personnel; prepares various types of correspondence, reports, and documentation; maintains departmental records and files; conducts general accounting duties; and performs other specialized duties relative to area of assignment. The City of New Braunfels seeks out people ready to serve the community, plan for the future, and preserve our well-renowned natural beauty. Our five Core Values serve as a cornerstone of our work: Integrity, Service, Visionary Leadership, Stewardship of Resources, and Cultural Heritage. This role is for a motivated and collaborative individual to join the Parks & Recreation Department to successfully serve the current and future needs of the New Braunfels community.

Requirements

• High School Diploma or equivalent; and three (3) years administrative support experience; OR an equivalent combination of education and experience.
• Must possess a valid Texas Driver’s License.
• General office practices and equipment.
• Standard computer software applications.
• Records management principles and standards.
• Basic accounting principles and practices.
• Departmental operations relative to area of assignment.
• Customer service standards and protocol.
• Correct English grammar, composition, spelling, punctuation, and vocabulary.
• Coordinating and performing a variety of skilled administrative functions.
• Establishing and maintaining cooperative working relationships with City employees, officials and the general public.
• Preparing correspondence, reports, and other departmental documentation.
• Updating and maintaining departmental records and filing systems.
• Performing a variety of general accounting duties.

Nice To Haves

• Notary Public License may be required.

Responsibilities

• Provides administrative support and assistance to a department director and/or other designated departmental personnel in parks and recreation, golf and maintenance divisions.
• Answers incoming calls and provides customer service in person and via the telephone; responds to public inquiries and provides information regarding departmental policies, procedures, programs, facilities, and/or municipal services; assists the general public with reservations and/or registrations; receives and logs service calls and/or customer complaints.
• Processes various types of municipal applications and permits; responds to related inquiries; collects and processes payments and fees; issues receipts and/or permits.
• Performs general accounting duties; balances cash drawer, prepares bank deposits, and generates daily cash reports; maintains petty cash; prepares departmental payroll for submittal to the Support Services Department.
• Provides assistance in annual budget preparation and/or tracking of expenditure; performs project accounting as assigned.
• Prepares and/or distributes correspondence, memoranda, agenda items/packets, reports, forms, and other assigned documentation; schedules meetings, appointments, and/or hearings; assists in coordinating special events or other departmental activities as assigned.
• Updates and maintains departmental filing systems, databases, lists, and assigned payroll, personnel, and accounting records.
• Processes various types of personnel documentation including employment applications, human resources/worker’s compensation forms, training records, workers’ compensation forms, and incident/accident reports.
• Monitors and maintains office supplies and equipment/parts inventories for area of assignment; orders office supplies, uniforms, name badges, and/or business cards.
• Processes and prepares invoices, purchase orders, payment requests, receipts, and deposits; reconciles petty cash funds; reviews and/or balances daily cash reports.
• Conducts a variety of general office duties including data entry, submitting work orders, ordering office supplies, and copying, filing, and faxing documentation.
• Performs other specialized duties relative to area of assignment as assigned or required.

Benefits

• Competitive medical, dental and vision insurance
• 2:1 match on retirement contribution
• Paid volunteer time off – 16 hours per year
• Vacation accrual starts at date of hire – up to 120 hours annually your first year
• Get paid to stay – longevity pay on top of your regular pay after one full year
• Tuition reimbursement program
• Bilingual pay offered
• Keep learning – professional and personal development training available

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED