Administrative Assistant - Hourly

ARCHDIOCESE OF SEATTLE PAYROLL SERVICES•Longview, WA

1d•$19 - $30•Onsite

About The Position

This position is accountable to the Pastor and Director of Operations. The purpose of this role is to evangelize parishioners and non-parishioners via all aspects of parish communications. The Administrative Assistant assures a hospitable and welcoming presence for parish visitors, answers the telephone as backup, and backs up the front office to welcome visitors. Key responsibilities include creating weekly bulletins and email newsletters, managing social media posts, updating the website and digital sign, submitting song reports, creating flyers, and managing Virtus compliance reports and volunteer onboarding. The role also involves handling sacramental records, including adding new sacraments, creating notifications, looking up records, creating certificates, and organizing paperwork for sacraments. Other duties as assigned.

Requirements

High School diploma or general education degree (GED).
Fluency of English, both verbal and written.
Experience with MS Office 365 (Word, Excel, Power Point, Teams).
Experience with a client or church database system.
Strong administrative office experience.
Professional attitude and appearance.
Excellent organizational skills, with attention to detail and ability to prioritize.
Ability to handle and respect confidential and sensitive information.

Nice To Haves

Ability to speak Spanish is a plus.

Responsibilities

Assures a hospitable and welcoming presence for parish visitors.
Answers telephone as back up and assure accurate and prompt transmission of messages.
Back up front office to welcome visitors.
Create weekly bulletin.
Create weekly email newsletter, transitioning to using ParishStaq App for communications.
Create 3+ posts per week for Facebook and Instagram.
Update website with new events or Mass changes.
Update digital sign with new events.
Submit song report to One License.
Create flyers to showcase events.
Work with transitioning communications to ParishStaq.
Create monthly Virtus compliance report and follow-up with non-compliant volunteers and staff.
Onboard new volunteers in Virtus.
Handle Sacramental Records, to include add newly received sacraments to books and ParishStaq, create and mail notifications to other parishes, look up request for sacramental records, create certificates as needed, organize paperwork for people going through their sacraments.
Performs other duties as assigned.