Administrative Assistant (Palmetto, FL)

Ambassador Supply • Palmetto, FL

9h • $18 - $22 • Onsite

About The Position

Hitek Truss is opening a new location in Palmetto, FL, and is seeking a Bilingual Administrative Assistant (English/Spanish). This role will support scheduling, customer communication, and general office operations within a truss manufacturing plant. The ideal candidate is highly organized, proactive, and capable of managing multiple tasks, systems, and adapting to a fast-paced environment with changing priorities. Success hinges on meeting strict deadlines, maintaining clear communication, and confidently supporting all transactions and posted entries. Core Value Expectations include actively pursuing high character, high trust, and high performance; providing distinctive quality and unparalleled customer service; and demonstrating integrity, respect, and teamwork.

Requirements

• High school diploma or equivalent.
• Strong ability to work effectively with diverse individuals from management to floor employees.
• 2 or more years of administrative experience.
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, and Outlook).
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Punctual and reliable.
• Bilingual in English and Spanish.

Nice To Haves

• Quickbooks experience preferred.

Responsibilities

• Update and maintain the production schedule.
• Support batching, assigning, and moving jobs as needed.
• Coordinate with Production, Design, and Shipping teams.
• Answer calls, emails, and customer inquiries (English/Spanish).
• Assist with scheduling requests, changes, and follow-ups.
• Help manage claims, missing items, and repair requests.
• Perform general office duties (data entry, filing, documentation).
• Manage and organize paperwork for production and operations.
• Maintain accurate records in company systems.
• Support different departments as needed.
• Update daily production reports and trackers.
• Work with Excel to track and organize data.
• Enter and maintain information in systems (Alpine or similar).
• Assist with basic reporting and data analysis.

Benefits

• Drug Free Workplace

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED