Field Administrative Assistant - Apopka, FL
Tippmann Group•Apopka, FL
•Onsite
About The Position
This is a full-time, temporary, on-site Administrative Assistant position expected to last approximately 12 months. The role involves working in a job trailer on a construction site, interacting with various personalities including office/client executives, government representatives, and construction workers.
Requirements
- Daily use of Excel, must be able to work from a template or begin from scratch
- Ability to use simple formulas in Excel
- Ability to format spreadsheets (lines, colors, etc.)
- Daily use of Word, must be able to work from a template or begin from scratch
- Ability to format documents in Word (lines, colors, etc.)
- Daily use of Outlook for email, composing on behalf of project managers
- Ability to update contacts in Outlook
- Ability to schedule meetings & manage calendars in Outlook
- Ability to convert documents to PDF using Adobe Acrobat
- Ability to print/save to PDF using Adobe Acrobat
- Ability to combine multiple PDF files into one using Adobe Acrobat
Responsibilities
- Maintain files, logs & logins (electronically & manually)
- Write and prepare meeting minutes/agendas
- Write letters, emails & correspondence on behalf of Project Managers
- Prepare spreadsheets from pre-made templates & occasionally from scratch
- Prepare daily weather reports
- Use, maintain, and fix office equipment such as fax machines, scanners, and printers, and keep a stock of supplies (ink, toner, etc.)
- Maintain contacts in Outlook
- Introduce subcontractor safety & violation programs to subcontractors
- Help keep the job trailer office clean and organized, stocked with supplies including food
- Perform multiple other tasks as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
