Administrative Assistant

Springwell • Waltham, MA

1d • Onsite

About The Position

Springwell is seeking an experienced onsite Administrative Assistant to join our growing Administrative Team! The Administrative Assistant will provide overall administrative support for designated Springwell staff with specific support to Springwell’s Quality and Contract team.

Requirements

• Associates Degree or 2 years of administrative experience in an office setting preferred
• Previous experience in the human services or business sector preferred
• Ability to effectively prioritize responsibilities and maintain flexibility with assigned tasks
• A positive attitude and willingness to support others
• Ability to work independently as well as part of a team
• Strong organizational skills, attention to detail and ability to produce high quality work
• Knowledge of computer software applications such as word processing, spreadsheets, and databases

Responsibilities

• Providing administrative support for projects, which may include compiling materials, data entry, and running reports
• Assisting with completion of vendor on site audits and compilation of audit related materials
• Maintaining a system of organization for contract documentation
• Administrative duties such as data entry, mailing, faxing, phone calls, e-mails, scanning, copying and filing
• Providing coverage for other administrative assistants and the receptionist as needed
• Maintaining cleanliness and organization of supply rooms, meeting rooms, and common areas
• Performance of other office duties as requested

Benefits

• 3 weeks of vacation in first year
• Birthday off
• 13 paid holidays
• 3 paid personal days
• 15 paid sick days per year (You can accumulate up to 450hrs/12weeks)
• Health & dental insurance with employer contribution
• Life and long-term disability insurance at no cost to employee
• Flexible Spending Plan
• Employee Assistance Plan
• 401K Retirement Savings Plan w/ employer contribution
• Mileage reimbursement
• Flexible Work Options available after 6 months for most positions; alternate start time between 8:00 and 9:30 a.m., 4 day work week, 4.5 day work week, telecommuting work option, remote work option
• Employee referral bonuses
• Free parking
• Commitment to promoting from within

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree