Administrative Assistant

CBIZ • Bakersfield, CA

27d • Onsite

About The Position

Provide assistance to the Managing Directors and professional staff on engagements and projects, as needed. Assist with drafting and formatting engagement letters. Assist with monthly billing. Document management to include, organizing, scanning, naming, and saving documents. Data entry and organizing information into spreadsheets. Management of group marketing / event calendar. Assist with preparation of marketing materials. Calendar management. Setting up meetings and sending out invites to clients, making / confirming reservations, and tracking everything in outlook calendar. Complete ad hoc projects as needed. Provide general office support as needed.

Requirements

• High school diploma or GED
• 2 years experience in office environment and preferably performing as an administrative assistant
• Must have knowledge of administrative procedures
• Proficient use of applicable technology
• Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally

Nice To Haves

• Strong interpersonal skills with a high level of professionalism.
• Experience working in an office environment, preferably in an accounting firm, legal office or other professional services.
• Strong organizational and problem-solving skills.
• Demonstrated ability to generate a quality work product in a timely manner with strong attention to detail.
• Proficient with Microsoft products.
• Demonstrated ability to communicate effectively, both verbally and in writing.
• Paraprofessional or paralegal experience preferred.

Responsibilities

• Provide assistance to the Managing Directors and professional staff on engagements and projects, as needed.
• Assist with drafting and formatting engagement letters.
• Assist with monthly billing.
• Document management to include, organizing, scanning, naming, and saving documents.
• Data entry and organizing information into spreadsheets.
• Management of group marketing / event calendar.
• Assist with preparation of marketing materials.
• Calendar management.
• Setting up meetings and sending out invites to clients, making / confirming reservations, and tracking everything in outlook calendar.
• Complete ad hoc projects as needed.
• Provide general office support as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED