Administrative Assistant

Animal Rescue League Of Iowa•Des Moines, IA

3d•Onsite

About The Position

Do you thrive on organization, communication, and keeping things running smoothly behind the scenes? As an Administrative Assistant at the Animal Rescue League of Iowa (ARL), you’ll play an essential role in supporting organizational leadership and helping advance the mission through high-level administrative coordination and day-to-day operational support. This position is ideal for someone who is detail-oriented, proactive, adaptable, and able to balance multiple priorities while maintaining professionalism and confidentiality in a fast-paced environment.

Requirements

Exceptional organizational skills
Strong written and verbal communication abilities
High level of professionalism
Comfortable handling confidential information with discretion
Ability to successfully manage multiple priorities in a fast-paced environment
High school diploma or GED
Previous administrative experience strongly preferred, particularly in roles involving scheduling, reporting, customer service, or executive support.
Highly detail-oriented with accurate typing, strong spelling and grammar skills
Proficiency in Microsoft Office
Strong interpersonal skills
Problem-solving abilities
Collaborative mindset
A valid driver’s license with a satisfactory driving record

Nice To Haves

Additional education in a related field is preferred.
Experience with budgeting or fundraising support is a plus.

Responsibilities

Provide administrative and organizational support primarily to the CEO, Executive Director, and Director of Development and Communications, while also assisting other members of the leadership team as needed.
Manage calendars, coordinate meetings and travel arrangements, track upcoming commitments, and help ensure daily operations run efficiently and smoothly.
Answer and screen calls professionally, relay messages, prepare correspondence, and assist with creating polished documents, presentations, reports, and meeting materials.
Coordinate meetings and events by preparing agendas, reserving spaces, recording minutes, and ensuring all materials are organized and distributed appropriately.
Support fundraising and development efforts through administrative assistance with donor stewardship, grant reporting, campaign support, mailings, and event preparation, including assisting with ARL’s largest annual fundraising event.
Maintain filing systems, spreadsheets, reports, and confidential records.
Help coordinate projects, monitor progress and deadlines, assist with invoice approvals and reporting.
Provide basic technology troubleshooting support for phones and computers when needed.
Serve as a professional and reliable point of support for leadership, staff, donors, and community partners.