Administrative Assistant

Aston Carter • Town of Islip, NY

23d • Onsite

About The Position

We are seeking a dedicated Administrative Assistant to join our team. The successful candidate will answer and direct incoming phone calls and emails in a professional manner, prepare, edit, and distribute correspondence, reports, and other documents, and maintain organized electronic and physical filing systems. This role also includes ordering and managing office supplies, coordinating with vendors, assisting with data entry and basic reporting, and supporting internal teams with various administrative and clerical tasks. Handling confidential information with discretion and assisting with special projects as assigned are also key aspects of this role.

Requirements

• 1–3 years of administrative or office support experience preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask, prioritize, and meet deadlines.
• Professional demeanor and strong customer service skills.
• Ability to work independently and as part of a team.
• Familiarity with scanning and filing processes.
• Experience with Excel data entry.

Responsibilities

• Answer and direct incoming phone calls and emails professionally.
• Prepare, edit, and distribute correspondence, reports, and other documents.
• Maintain organized electronic and physical filing systems.
• Order and manage office supplies and coordinate with vendors as needed.
• Assist with data entry and basic reporting.
• Support internal teams with administrative and clerical tasks.
• Handle confidential information with discretion.
• Assist with special projects and additional duties as assigned.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees