Administrative Assistant

Essential Utilities, Inc.•Spring, TX

11d•Hybrid

About The Position

Aqua, an Essential Utilities company, is seeking an Administrative Assistant to support the Texas Engineering Department. This role will oversee and manage project workflows, working under the direction of the Manager, Capital Projects. The company is committed to delivering safe, clean, and reliable services, sustainable growth, and providing a superior customer experience. They also emphasize environmental stewardship and community support.

Requirements

High School Diploma (or GED)
0-1 years of relevant experience
At least 2 years of professional experience working with administrative functions preferred
Technical aptitude with proficiency in Microsoft Office software programs (Email, Word, Excel, PowerPoint)
Excellent written & verbal communications skills
Ability to attend meetings in person and virtually
Self-starter, able to work independently
Strong customer service skills
Ability to work well under pressure
Ability to work on multiple projects simultaneously and adapt to changing priorities in a fast-paced environment
Team Player demeanor with the ability to work effectively and multi-task in a team-fostered environment

Nice To Haves

Completion of college coursework is a plus
Experience with budget management and/or project coordination is a plus
Experience working with SAP software is a plus

Responsibilities

Perform a variety of administrative activities for the Texas Engineering Department using multiple applications and software programs.
Organize and maintain departmental files and records, including project records.
Compile project contracts and change orders with supporting documentation and route via Docusign for authorization.
Generate Purchase Orders (P.O.'s) utilizing the SAP system.
Track project budgets and maintain records/documentation for assigned projects.
Assist with departmental budgetary data to prepare reports (standard and special/custom).
Process project invoices and route for approval.
Provide accurate information and help resolve issues/complaints from contractors, external consultants, internal team members, and others.
Provide miscellaneous clerical support, including coordinating mail delivery and preparing correspondence.
Assist customers with billing and service-related questions.
Maintain confidentiality in all aspects of customer and employee information.
Perform other related administrative tasks as directed.