Administrative Assistant

Pavement Recycling Systems, Inc•Jurupa Valley, CA

22h•$18 - $22•Onsite

About The Position

The Administrative Assistant is responsible for providing support with the day-to-day administrative functions of the branch by creating and maintaining records, compiling reports, gathering and processing data, scheduling, coordinating, and performing office functions correlating to the established procedures and policies.

Requirements

High School Diploma required
6 months’ of administrative experience in construction preferred.
High Volume environment
Experience with Microsoft software such as Word, and Excel
Display a high level of organization and prioritization for tasks at hand
Demonstrates flexibility to effectively deal with changing priorities and timelines through analytical problem solving
Proven time management and follow-through skills with the ability to work on multiple tasks with tight deadlines
Ability to work both independently and in a collaborative team-oriented environment
Display superior written and oral communication skills and effective listening skills
Maintain a tactful, mature and professional demeanor with well-developed interpersonal skills, including the ability to work with diverse personnel

Responsibilities

Creates and maintains project files with supporting documentation for inspection or daily query, both electronic and physical, if applicable
Responsible for posting, submitting, and approving payroll for field personnel
Ensures all vendor tickets are coded correctly and submitted to accounts payable for payment
Assists Project Coordinator with accurate invoicing for services provided to customers
Submits project cost reports to management and operations daily
Reconciles company credit card transactions and expense reports for field personnel
Other duties as assigned