Administrative Assistant

Sevita•Oxnard, CA

15h•Onsite

About The Position

Do you desire to work for a company that actively improves the lives of the individuals it serves? As an Administrative Assistant, you will help in our commitment to serve others! This is a Full-Time position, Monday thru Friday – 8:30 am to 5:00 pm. The hourly rate is $23.00 per hour. The NeuroRestorative facility is located in Oxnard, on Teal Club Road.

Requirements

High school diploma or equivalent
Two years’ experience in administrative support.
CA driver's license REQUIRED
Travel as needed

Responsibilities

Produces standard correspondence, memos and reports from drafts.
Proof reads and edits material for appropriate grammar, spelling and format.
Maintains calendars and daily schedules.
Schedules appointments and meetings for staff, supervisors and managers.
Attends meetings to record minutes as required.
Prepares and processes office administrative paperwork, such as employment requisitions, employee time sheets, expense vouchers, invoices, etc.
Reviews and processes non-routine paperwork associated with departmental functions, such as purchase requisitions, statistical activity/performance reports, work orders, etc.
Maintains and processes Petty Cash, securing cash box and assuring petty cash balances are accurate, including maintaining, reconciling, and securing a company checking account.
Ensures adequate inventory of office supplies and basic maintenance of office equipment.
Coordinates timely repair of office equipment.
Sets up and maintains confidential, sensitive files and records for multiple functions, ensuring efficient retrieval of information.
Serves as the liaison to company vendors, staff, etc.
Assists with special projects.
Gathers data and prepares a variety of documents and reports using established formats.
Maintains various databases such as the Network’s Census system.
Maintains systems for current licenses, leases, contracts and agreements.
May assist in maintaining records in accordance with State, Federal and company regulations and policy as required.
Supervises administrative support positions to include hiring, orientation, training, scheduling, evaluation and discipline and termination.
Oversees office compliance for employee safety workers’ compensation programs and OSHA compliance.
Oversees data collection and processing of payroll for office employees; on-boards employees; manages employee background check system.
Performs duties of Associate Administrative Assistant as required.
Assists other administrative staff with special projects and overflow work as needed.