Administrative Assistant - Assessor's Office

Town of Trumbull•Trumbull, CT

About The Position

Under the general direction of the Tax Assessor, Deputy Tax Assessor, or their designee, the Administrative Assistant performs clerical support functions essential to the operation of the Tax Assessor’s Office. Work is reviewed for effectiveness, accuracy, and compliance with applicable laws, regulations, policies, and procedures. The role serves as a primary point of contact for the public and supports assessment operations, records maintenance, property and motor vehicle updates, and the Board of Assessment Appeals. The position has no supervisory responsibilities.

Requirements

High school diploma or GED.
Three years of related experience, or an equivalent combination of education and experience providing the knowledge, skills, and abilities to perform the job functions.
Thorough understanding of standard office procedures.
Strong computer skills.
Ability to interact effectively and professionally with the public, coworkers, and supervisors.
Ability to follow complex oral and written directions.
Ability to manage multiple tasks and priorities effectively.
Ability to make minor decisions in accordance with laws, ordinances, regulations, and established policies.
Ability to communicate effectively orally and in writing.
Ability to deal effectively with the public and coworkers.
Applicants must be U.S. citizens or present proper authorization to work in the United States by the closing date.
Any offer of employment is subject to successfully passing a pre-employment drug test and physical.

Nice To Haves

Familiarity with Computer-Assisted Mass Appraisal (CAMA) systems.
Working knowledge of Vision Government Solutions and Quality Data System.

Responsibilities

Serve as a primary point of contact for the public by greeting visitors and answering phones and emails.
Process motor vehicle, real estate, and personal property prorates.
Assist the Field Appraiser with entering permits and updating the Vision system as needed.
Perform general clerical duties, including filing, copying, typing, data entry, and record maintenance.
Use office equipment, computer applications, and the Computer-Assisted Mass Appraisal (CAMA) system.
Provide clerical support for the Board of Assessment Appeals (BAA), including processing BAA changes.
Maintain records associated with the daily operations of the Assessor’s Office.
Update and maintain CAMA records, including processing property deeds, motor vehicles, and address changes.
Assist with exemptions, credits, and tax relief programs.
Attend assigned training to maintain current knowledge of state statutes and legislative changes.
Perform other assessment-related duties as assigned.