Billing Administrator

Aston Carter•Town of Islip, NY

2d•$26 - $28•Onsite

About The Position

We are seeking a detail-oriented and organized Administrative Assistant to perform data entry, maintain company records, and support various administrative functions. This role is crucial in ensuring the smooth operation of our office by managing documentation, processing invoices, and assisting with billing activities.

Requirements

1 - 2 years of experience in administrative, office support, billing/invoicing, or data entry roles preferred.
Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook).
Excellent attention to detail and organizational skills.
Ability to prioritize tasks and manage multiple responsibilities simultaneously.
Strong written and verbal communication skills.
Ability to work independently and as part of a team.

Nice To Haves

Experience with SamPro software and bookkeeping.
Proficiency in hour tracking and billing processes.
Computer savvy with a capability to adapt to new technologies quickly.

Responsibilities

Perform accurate data entry and maintain company records and databases.
Organize, scan, file, and maintain physical and electronic documents.
Prepare and process customer invoices in a timely manner, ensuring accurate documentation.
Track and maintain field technician hours and timesheets.
Review timesheets for accuracy and follow up on discrepancies as needed.
Support day-to-day administrative functions to ensure smooth office operations.
Respond to phone calls, emails, and general administrative inquiries.
Assist with generating reports and updating records.
Provide additional office support as needed.