Administrative Assistant - Biochemistry and Molecular Biology

The Pennsylvania State University • University Park, FL

4d

About The Position

The Pennsylvania State University is seeking a candidate for an Administrative Assistant - Intermediate Support in Eberly College of Science's Department of Biochemistry & Molecular Biology. The Administrative Assistant will be a detailed oriented and organized individual who will provide direct administrative and professional support. This position will perform complex tasks with minimal supervision.

Requirements

• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience; or an equivalent combination of education and experience accepted
• Applicants must be authorized to work in the U.S.

Nice To Haves

• Knowledge in Simba, PSUBuy and SAP Concur Penn State systems

Responsibilities

• Provide leadership to the planning and facilitation of support activities for an office or work unit
• Respond to routine and moderately complex questions/issues concerning unit/University policies, processes, and procedures from internal and external contacts
• Create and maintain files, databases, and reports
• Monitor and maintain budgets; track expenditures for seven research faculty members along with their lab personnel and graduate students. These tasks require knowledge in Simba, PSUBuy and SAP Concur Penn State systems
• Examples of these tasks are purchasing card reconciliation, purchase orders and other financial-related job assignments.
• Generate, prepare, and maintain reports and spreadsheets, and authorize processing of payments
• Compile and organize information to develop agendas, meeting materials, and reports
• Arrange meetings; lead coordination and planning of special events, conferences, and other functions
• Support the planning and coordination of moderately complex projects
• Serve on various committees; prepare agendas, take and compose minutes
• Develop website content and maintain web pages

Benefits

• Comprehensive medical, dental, and vision coverage
• Robust retirement plans
• Substantial paid time off which includes holidays, vacation and sick time
• 75% tuition discount, available to employees as well as eligible spouses and children

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED