Admin Services Coordinator - Biochemistry & Molecular Biology
University of Iowa•Iowa City, IA
•Onsite
About The Position
University of Iowa Health Care, Department of Biochemistry & Molecular Biology is seeking an Admin Services Coordinator to provide support and coordination for the Department Executive Officer (DEO), faculty, and departmental activities. This includes scheduling and calendar coordination, preparation of departmental communications, and faculty recruitment and support.
Requirements
- Bachelor’s degree or an equivalent combination of education and experience is required.
- Previous experience in an administrative or office coordination role.
- Excellent written and verbal communication skills.
- Excellent organizational, time management, and decision-making skills.
- Proficiency in Microsoft Office suite.
- Experience managing schedules, including setting up meetings and making schedule modifications.
Nice To Haves
- Experience supporting senior leadership.
- Knowledge of University of Iowa policies and procedures.
Responsibilities
- Serve as the initial point of contact in the department office for vendors, students, and visitors
- Assist the DEO with scheduling and calendar management
- Strategic planning duties include assisting with the preparation of strategic plans in support of the DEO.
- Coordinate faculty recruiting, including travel and itineraries
- Provide support for faculty awards, teaching evaluations, reviews, and promotions
- Schedule and organize faculty meetings and agendas
- Maintain faculty CVs
- Orient and assist new faculty, as needed
- Coordinate and create annual departmental newsletter
- Coordinate departmental events (Chili Fest, Winter Party, Summer Picnic, Annual Retreat)
- Initiate HR transactions and provide onboarding for student appointments
- Serve as point of contact for departmental shared equipment and space facilities management requests and coordination
- Maintain and update departmental contact lists and directories
- Respond to ad-hoc requests from faculty, staff, and other stakeholders
- Serve a role as outlined in the cash handling policy
- Collaborate with other staff members to crosstrain in key office functions.
- Other duties as assigned by departmental leadership
Benefits
- paid vacation
- sick leave
- health, dental, life and disability insurance options
- generous employer contributions into retirement plans
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
