Administrative Assistant - Perry, Florida

HPCC • Perry, FL

4d • Onsite

About The Position

Administrative assistants manage and distribute information within the regional office. This generally includes answering phones, taking memos, and maintaining files, including digitally.

Requirements

• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Effectively presents information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Willingness to take direction and follow instructions.
• Ability to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.
• Willingly asks questions and implement new and more effective procedures to document control and management.
• Works collaboratively with others and fosters a positive work environment related to teamwork.
• Understands and meets quality standards.
• Visual acuity and ability to operate a vehicle as certified and appropriate.

Responsibilities

• Reads and routes incoming mail.
• Locates and attaches appropriate file to correspondence to be answered by employer.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Takes dictation in shorthand or by machine and transcribes notes on typewriter or computer or transcribes from voice recordings.
• Composes routine correspondence.
• Organizes and maintains operational file system and files correspondence and other records.
• Answers and screens manager's telephone calls and arranges conference calls.
• Coordinates manager's schedule and makes appointments.
• Arranges and coordinates travel schedules and reservations.
• Coordinates and arranges meetings, prepares agendas, reserves, and prepares facilities, and records and transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials.
• Orders and maintains supplies and arranges for equipment maintenance.
• Prepares source data for computer entry by compiling, processing customer and account source documents.
• Enters customer and account data.

Benefits

• company-paid medical insurance
• life insurance
• accidental death & dismemberment
• long-term disability
• 401(K) retirement plan
• employee assistance program (EAP)
• paid time off beginning upon hire

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed