Administrative Assistant

FLACRA•Village of Clifton Springs, NY

32d•$17 - $17•Onsite

About The Position

The Administrative Assistant will perform receptionist duties, handle client intake paperwork, schedule appointments, maintain client records, operate office machines, and manage mail and supplies. This role requires maintaining confidentiality and preparing reports.

Requirements

High school graduate, preferably with specialization in business.
At least one year of working experience.
Ability to type at least 55 wpm.
Transcription experience.
Word and Excel experience.
Excellent written and verbal communication skills.
Demonstrated ability to communicate effectively and work cooperatively with culturally diverse persons, staff and community service providers.
Ability to multi-task, have good problem solving & time management skills and the ability to remain calm in a crisis.
E-Record experience.

Responsibilities

Perform receptionist duties such as greeting clients and visitors, answering telephones, and collecting fees.
Be responsible for all Clinic client admission intake paperwork including setting client fees, income verification, checking insurance, collecting payments, etc.
Schedule appointments.
Maintain client uniform charting system, including e-record billing.
Complete filing.
Operate various agency business machines.
Conduct closed chart audits.
Answer requests for information pertaining to Clinic site.
Prepare and print daily schedule.
Complete monthly OASAS reports and enter PAS forms.
Perform photocopying.
Attend meetings as approved.
Receipt of funds including preparation of bank deposit.
Handle all incoming/outgoing mail.
Maintain the highest degree of confidentiality in relation to Agency clients and financial information.
Post all visits and payments in TIER.
Order office supplies.
Other duties as requested by the Clinic Manager.
Check insurance eligibility.