Administrative Assistant

Buchanan County EMS•Saint Joseph, MO

129d•Onsite

About The Position

As the EMS Education Administrative Assistant at BCEMS you will be providing direct support to the Education Team. In this role, you will be the primary record keeper for the EMS Education courses and programs.

Requirements

Excellent interpersonal skills.
Excellent verbal and written communication skills.
Ability to work in a fast-paced environment while juggling and prioritizing multiple, competing tasks and demands and to seek supervisory assistance as appropriate.
Ability to handle confidential matters.
Well-versed in technology and ability to teach others new technologies.
Highly proficient with G Suite (Gmail, calendar, docs, sheets, form, slides, etc), data-management systems, bulk email tools and other office software.
Bachelor’s degree in Human Resources, Business Administration, or related field highly preferred.
At least 3 years of experience as an assistant or providing clerical support.
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift 30 pounds at times.

Responsibilities

Manage, document, and maintain records for all continuing education and EMS Programs.
Provide clerical support to the Education team as needed.
Assist with the coordination of the CoAEMSP accreditation process.
Schedule business appointments/ conference calls as requested.
Receive incoming calls and handle them appropriately.
Monitor and maintain adequate office supplies and equipment.
Take minutes and summarize discussions for various meetings.
Take payments for all education programs.
Coordinate and assist instructors with EMS program applications and admissions and schedules continuing education classes for BCEMS.
Support planning and execution of school events, including graduation.
Be a warm, welcoming presence and greet all guest at the front desk.
Assist with check-in, check-out, inquiries and deliveries.