Administrative Assistant

Colorado State Public Defender•Greeley, CO

1d•Onsite

About The Position

The Colorado State Public Defender’s Office is recruiting a full-time, entry-level Administrative Assistant for its regional trial offices. The position performs routine legal clerical and receptionist duties according to established office procedures. Work is performed under the direct guidance of an Office Manager or Supervisor while the employee learns office and court procedures and case-file management systems. The work environment is fast-paced, with a high volume of telephone calls, client interactions, and interruptions. The position requires multitasking and completing work promptly, accurately, and with attention to detail. The successful candidate will provide patient and compassionate service to people charged with criminal offenses who cannot afford counsel, and will work with colleagues and court staff. The Office of the Colorado State Public Defender is an independent agency within Colorado’s Judicial Branch. Its mission is to defend and protect the rights, liberties, and dignity of people accused of crimes who cannot afford to retain counsel by providing constitutionally and statutorily mandated representation. This position requires Colorado residency on the first day of employment and throughout employment. Relocation assistance and visa sponsorship are not available; candidates must be currently authorized to work in the United States. A cover letter and resume must be uploaded as one document. The application deadline is October 27, 2026.

Requirements

High school graduation or equivalent.
No prior experience is required.
Knowledge of English, grammar, and punctuation.
Knowledge of basic arithmetic, including addition, subtraction, multiplication, and division.
Knowledge of standard software applications, including Microsoft Office Word and Excel, internet browsers, and email.
Strong client-facing service focus.
Ability to maintain client and office confidentiality.
Ability to complete multiple tasks and assignments amid frequent interruptions.
Ability to use standard software applications, including Microsoft Office Word, Excel, PowerPoint, internet browsers, and email.
Ability to learn and use Adobe Acrobat.
Ability to develop and maintain effective working relationships with coworkers, court personnel, clients and their families, and members of the public from diverse backgrounds.
Ability to operate common office tools and equipment, including calculators, desktop computers, printers, photocopiers, and fax machines.
Effective verbal and written communication skills sufficient to exchange or convey information and receive work direction.
Ability to meet the physical demands of the job, with or without reasonable accommodation, including light work; occasional stooping and kneeling; sitting for extended periods; talking and hearing; and reaching, using hands, and using fingers.
Colorado residency on the first day of employment and throughout employment.
Current authorization to work in the United States.

Nice To Haves

Client or customer service experience in a fast-paced environment.
Basic clerical and administrative skills, such as data entry, uploading electronic files, managing files and records, and answering phones.
Training or experience that provides knowledge of court systems and legal terminology.
Experience working in an environment serving indigent populations.
Spanish-speaking skills.

Responsibilities

Answer calls on multiple phone lines, screen calls, take messages, and direct callers to the appropriate person, office, or agency.
Greet and assist onsite visitors, including clients, coworkers, and agency personnel; provide general information such as the name of an appointed attorney and scheduled court dates.
Maintain the reception area and frequently check the office’s main voicemail and email inbox during scheduled work hours, responding to or forwarding messages as appropriate.
Assist people applying for public defender representation by explaining the application process and helping ensure they submit completed documents.
Review applications for completeness under eligibility guidelines and process them according to State and Regional Office policies.
Open, enter data into, update, and potentially close client files in the online case management system.
Move hardcopy files to and from the closed file room according to policy and procedure.
Use court or local-jurisdiction websites to search client case information.
Process incoming and outgoing mail and perform routine clerical work, including copying, printing, sorting, and distributing forms and documents.
Make weekly courthouse runs to pick up digital and hardcopy discovery files when e-filing is unavailable.
Upload large volumes of electronic documents, files, and media to the online case management database; scan and upload hardcopy documents.
Attend required meetings and trainings.
Perform other assigned administrative duties.