Administrative Assistant

St. Tammany Parish Hospital•Covington, LA

16d•Onsite

About The Position

At St. Tammany Health System, delivering world-class healthcare close to home is our goal. That means we are committed to attracting and retaining the very best professionals for every position in our health system. We believe the pristine beauty of St. Tammany Parish adds to our attractive compensation package. The health system is nestled in the heart of Covington on the north shore of Lake Pontchartrain. It is a peaceful, scenic, community-oriented area with an abundance of amenities to suit every taste. JOB SUMMARY: The Administrative Assistant provides comprehensive administrative and operational support to the Assistant Vice President of Cardiovascular Services, directors, managers, and departmental leadership. This role serves as a key point of contact for internal and external stakeholders, ensuring efficient office operations, professional customer service, and effective coordination of administrative activities.

Requirements

High school graduate or equivalent
Three years of experience in clerical and administrative duties with minimum direct supervision.
Knowledge of general office procedures
Advanced experience in Microsoft Outlook, Microsoft TEAMS, Microsoft Word & Microsoft Excel.
Ability to operate office equipment including copier, fax machine, etc.
Ability to take meeting minutes, correspondence, reports, and other documents.

Nice To Haves

Experience in taking formal minutes preferred.
Knowledge of regulatory documentation and healthcare accreditation standards preferred.

Responsibilities

Serve as the primary point of contact for visitors, vendors, and callers by providing a professional, courteous, and customer-focused experience.
Greet and assist visitors, direct them to appropriate personnel or meeting locations, and provide general information as needed.
Manage incoming phone calls, routing calls appropriately, taking accurate messages, and responding to inquiries in a timely manner.
Receive, sort, distribute, and track departmental mail, packages, and correspondence.
Provide high-level administrative support to multiple leaders, including calendar management, meeting coordination, scheduling, and travel or event arrangements as needed.
Prioritize and adjust workloads effectively to meet deadlines while managing frequent interruptions and competing priorities.
Prepare, edit, and maintain professional documents, reports, presentations, spreadsheets, and correspondence utilizing Microsoft Office applications and other business systems, including utilizing EPIC and other sources for report generation and data gathering.
Develop and maintain dashboards, reports, PDF documents, PowerPoint presentations, Excel spreadsheets, and minutes for various meetings and committees.
Serve as meeting coordinator and scribe for leadership meetings, regulatory surveys, accreditation visits, and other operational meetings; prepare agendas, record minutes, and follow up on assigned action items.
Handle sensitive, confidential, and proprietary information with the highest level of discretion and in accordance with organizational policies.
Collaborate with department leaders and team members to support special projects, process improvements, and operational initiatives.
Perform additional administrative and clerical duties as assigned.