Administrative Assistant

The Clorox Company • Durham, NC

32d • $24 - $49 • Hybrid

About The Position

Great technology organizations depend on exceptional operational support behind the scenes. As our Administrative Assistant, you'll play a critical role in helping senior technology leaders stay focused on strategic priorities while ensuring teams, meetings, events, and office operations run smoothly and efficiently. This is more than a traditional administrative position. You'll be a trusted advisor, relationship builder, problem solver, and organizer who brings structure to complexity. From coordinating global meetings and executive travel to planning large-scale events and supporting a collaborative office environment, you'll have the opportunity to influence how work gets done across a growing, high-performing technology organization.

Requirements

• 3 plus years of administrative assistant experience supporting executives.
• Intermediate to advanced Microsoft Teams, SharePoint and Word, beginner to intermediate Microsoft Excel skills and Power Point skills.
• Experience with Concur software for travel arrangements and expense reports submission (Concur is HIGHLY PREFERRED).
• Advanced experience with Outlook email and calendaring program.
• Experience in understanding complex business problems and articulating challenges, proposing solutions and working cross-functionally to achieve goals.
• Excellent oral and written communication skills.
• Exceptional interpersonal skills with positive, can-do attitude.
• Demonstrated ability to handle confidential information.
• Ability to handle complex assignments using considerable judgment and initiative.
• Results and detail orientation.
• Follow through on projects and commitments with speed and efficiency.
• Forward-thinking; plan effectively against future needs with a process-minded orientation.
• Demonstrated ability to achieve results and meet deadlines with minimal direction.
• Effective time management and ability to multitask.

Responsibilities

• Providing comprehensive administrative support to the Vice President and Chief Technology Officer and Enterprise Architect.
• Managing calendars and coordinating full-cycle meeting logistics (scheduling, materials, follow-ups).
• Coordinating domestic and international travel, including itineraries and visa processing.
• Managing expense reports in a timely manner and reconciling P-card activity using Concur.
• Interacting with internal and external customers, responding timely and appropriately to meeting and/or information requests.
• Coordinating end-to-end meeting logistics, including scheduling, agendas, materials, conference collaboration setup (virtual/hybrid), and follow-up action items.
• Providing general administrative and meeting logistics support for the larger Durham office EDT team including meeting meals (placing orders, receiving deliveries, food set up and clean up).
• Assisting the VP team members to determine and prioritize business strategies based on their schedule.
• Assisting in the preparation of reports, presentations and spreadsheets using software applications (e.g. Excel, Power Point, etc.).
• Handling details of highly confidential and critical nature with discretion.
• Serving as information source, workspace coordinator and fulfilling reasonable requests for EDT teammates globally.
• Planning and executing major events that are hosted by EDT or require large meeting coordination, either as the lead or part of the execution team.
• Handling conference room set-up including teleconference meeting set-up for virtual and hybrid team members for; coordinating with Enterprise Data & Tech (EDT) team.
• Coordinating functional town halls and large meeting formats across global locations and time zones including calendar invitations, conference rooms reservations, and support events.
• Coordination with onsite facilities receptionist and American Tobacco Campus (ATC) representatives.
• Working closely and assisting the Executive Admin to the Chief Information and Data Officer.
• Additional duties and responsibilities as needed.

Benefits

• Robust health plans
• Market-leading 401(k) program with a company match
• Flexible time off benefits (including half-day summer Fridays depending on location)
• Inclusive fertility/adoption benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed