Administrative Assistant

Arkansas Department of Transportation • Little Rock, AR

4d

About The Position

Under general supervision, this position is responsible for performing clerical functions and providing administrative information in the management and support of a Division or District. The Arkansas Department of Transportation is an "at will" employer.

Requirements

• Educational equivalent to a diploma from an accredited high school.
• Demonstrated typing ability.
• Knowledge and experience in office procedures.
• Thorough familiarity with the operation of personal computers and working knowledge of Microsoft Word, Access, Excel, and Outlook.
• Knowledge of accounting/bookkeeping procedures.
• Ability to interpret and apply Department policies and procedures.
• Detail oriented.
• Effective communication skills.
• Well-developed sense of urgency and follow-through.

Responsibilities

• Assist management with special projects and reports.
• Prepare responses to correspondence containing routine inquiries.
• Prepare invoices, reports, memoranda, letters and other documents using word processing, spreadsheet, database and/or presentation software.
• Collect, compile, or consolidate data and prepare various reports.
• Maintain mailing lists, sort and distribute mail.
• Prepare and maintain records.
• Prepare out of state travel requests, secure airline reservations and hotel accommodations when requested.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Answer telephone, convey messages, and run errands.
• Interpret and explain Department policies and procedures in response to requests, or refer inquiries as appropriate.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED