Administrative Assistant, Heart & Vascular Institute, Full Time, Day

The Valley Hospital•Paramus, NJ

2d•Onsite

About The Position

Provides administrative and secretarial support to the Director of Patient Experience, Care Center Managers, the department, and staff. Maintains departmental databases, records, and files; prepares documentation; and assists with annual operating budgets and detailed monthly reports and analyses used by management to monitor hospital operations. The position is based at The Valley Hospital in Paramus and is a full-time day-shift role.

Requirements

High school diploma or equivalent, with an associate's degree in business administration, Secretarial Science, or a related field, or certification from a secretarial school.
Previous business office experience required.
Proficient in Excel and familiar with the Windows environment.
Proficient with Microsoft Word and PowerPoint or graphics software.
Good problem-solving, analytical, and organizational skills.
Ability to communicate effectively orally and in writing.
Ability to work independently with minimal direct supervision and cooperatively in a team environment.
Ability to handle frequent interruptions and adapt to changes in workload and work schedule.
Ability to set priorities, make effective decisions, and respond quickly to customer needs.
Ability to use discretion and maintain confidentiality.

Responsibilities

Provide administrative and secretarial support to the Director of Patient Experience, Care Center Managers, the department, and staff.
Maintain departmental databases, records, and files.
Prepare documentation.
Assist with preparation of annual operating budgets.
Prepare detailed monthly reports and analyses for management to monitor hospital operations.
Interact effectively with customers to meet their needs.
Work independently with minimal direct supervision and cooperatively in a team environment.
Handle frequent interruptions and adapt to changes in workload and work schedule.
Set priorities, make effective decisions, and respond quickly to customer needs.
Use discretion in confidential matters and maintain confidentiality as required.

Benefits

Medical and prescription coverage
Dental and vision discount program
Group term life insurance and AD&D
Flexible spending accounts
Commuter benefit plans
Supplemental voluntary benefits, including short-term and long-term disability, whole life insurance, and legal support
Six paid holidays
Paid time off
Wellness time off
Extended illness
Retirement plan
Tuition assistance
Employee Assistance Program (EAP)
Valley Health LifeStyles fitness center membership discount
Daycare discounts