Administrative Assistant

Hoffman Construction Company • Portland, OR

29d • Onsite

About The Position

The Administrative Assistant at the Hoffman Equipment Yard is pivotal in maintaining the seamless operation of the yard's activities. The Administrative Assistant will report directly to the Equipment Yard Office Manager and will collaborate with internal and external partners. They will own a wide array of administrative and clerical duties and will be engaged in a variety of tasks that are crucial in supporting a broad range of Hoffman Construction projects and activities. To support the on-site team, and day-to-day operations, this position will be fully in-office. This role is designed for someone who thrives in a dynamic setting and is driven to contribute to the effectiveness and efficiency of the team.

Requirements

• High School Diploma or GED required.
• Associate’s degree in Business, Accounting, or equivalent degree and/or equivalent work experience required.
• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, Power Point and Teams) and have a general understanding of working within a computer network.
• Demonstrate a thorough understanding of all aspects of construction tools, equipment, materials, and warehouse facilities.
• Demonstrate a thorough understanding of the Department of Transportation Regulations for the areas that business will be conducted, and project sites are located.
• Highly developed visual observation and interpretation skills.
• Ability to work well and maintain a cooperative attitude through high-pressure situations.
• Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
• Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
• Ability to work well in a large professional setting.
• Patience and professionalism are essential.
• Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.
• Must be able to safely operate a vehicle with a valid driver's license.
• Constant mental alertness, accuracy, and attention to detail required.
• Must be able to work independently, make decisions, and follow through on all assignments.
• Must be able to plan and organize work.

Nice To Haves

• At least two (2) years of experience in rental operations, warehouse management, and/or facilities management preferred.
• Working knowledge in Bluebeam preferred.
• Working knowledge of accounting software JD Edwards Enterprise One preferred.
• Experience with management of equipment rental operations.

Responsibilities

• Maintain all Hoffman Yard Facilities and manage its operations.
• Ensure that all equipment and materials are well-maintained and in good working order when assets are delivered to each project site.
• Negotiate effective purchase and rental agreements with various equipment and material suppliers.
• Perform annual audits of rental rates.
• Review, audit, and distribute equipment rental invoices.
• Provide assessment of damages and assign any repairs necessary to the appropriate project site.
• Evaluate proposed equipment/material purchases based on price, maintenance costs, remaining lifespan of items and rental rate to determine an acceptable rate of return for each purchased item.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED